Information for Hirers

  • Booking times must allow a 15-minute hirer changeover period only and the duration of your booking MUST include any set up and clear-up time you require.
  • The Hall has a no smoking policy.
  • We provide Hall heating in the main hall, male and female toilets and kitchen area.
  • Fire exits must be kept clear at all times.
  • All music must be kept to a reasonable level and doors and windows kept closed. For evening bookings: Music must be turned off by 11pm. The Committee reserve the right to stop an event if there is noise disruption.
  • Children under 14 are not permitted in the kitchen unless supervised by an adult over 18 years.
  • During your booking and when leaving, please be respectful of our neighbours.
  • All tables and chairs should be returned to the stage store cupboard in good, clean condition.
  • The Defibrillator and Outside light are the only sockets that must be left on when leaving the building and are clearly labelled.
  • All appliances, lights, water heaters, wall heaters and other services MUST be switched off/ unplugged. There is a £10 charge for any services left on after your hire.
  • No decorations are allowed on wallpapered walls. Bluetac or Sellotape may be used on painted surfaces or window frames and drawing pins or Sellotape may be used on beams. These MUST be fully removed before leaving the building.
  • All floors and mats must be swept or vacuumed, and spillages mopped.
  • All bins must be emptied, including kitchen, nappy and toilet bins.
  • Clean recycled items may be deposited in the orange lidded bin provided to the side of the building.
  • All rubbish must be removed and taken home for disposal.
  • Toilets areas must be left clean: toilet flushed, floor swept, and bin emptied.
  • Potties, child steps and baby changing facilities used must be cleaned and left in the appropriate places.
  • All crockery and cutlery and any other kitchen utensils and equipment must be left cleaned, dried and returned to their appropriate places.
  • All personal items must be removed from the building. This includes items in the fridge and freezer.
  • Ovens must be in the off position and left clean and the dishwasher empty.
  • Any kettles must be emptied and returned to their appropriate place.
  • The sink and drainer must be left clean and clear of debris.
  • Fire Exit door and windows must be left securely shut.
  • No cars may be left in the car park after your booking time.
  • The outer door must be left securely closed and checked upon leaving the Hall.
  • The keys to The Barn can be collected and must be returned to the Bookings Secretary at the address supplied on the invoice.
  • The Hall is not licensed for the sale of alcohol. A temporary event notice [TEN] for the sale of alcohol can be obtained with permission from HVBC. Availability of a TEN cannot be guaranteed. This needs to be confirmed at the time of booking and is subject to availability and permissions through Central Bedfordshire Council. Please refer to the Standard Conditions of Hire for more details.
  • Loss of the key issued as part of your hire must be reported to the Bookings Secretary. We will make an appropriate charge to cover any costs incurred.
  • You must notify us of any equipment being supplied through an external source. This will not be covered under our insurance.
  • Any damage to the fabric or contents of the Hall and its outside space must be reported to the Bookings Secretary as soon as possible, an appropriate charge will be made to cover the cost incurred.
  • Should the need arise, Fire Evacuation instructions are located on the notice board in the kitchen.
  • The fire evacuation point is beyond the car park entrance, by the Bus Stop, corner of Eastern Way/ Leighton Road. No person may re-enter the Hall without the permission of the Fire Brigade.
  • Payment can only be made by BACS. Deposits will be returned within 7 to 10 days after the end of hire, less any deductions for repairs and cleaning. Payment details are – Account name: Heath Village Barn, Bank: Barclays, Sort Code: 20-03-18, Account number: 90458848

Your booking is not confirmed until the completed Electronic Booking Form is received and our invoice has been paid.